You see, digital pictures tend to have rather large file sizes. 2. Log in or sign up to add this lesson to a Custom Course. These will allow you to easily compress PowerPoint presentations, and pretty much everything else. Save a copy of large PowerPoint files. This will give you your updated file size. 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How Long is the School Day in Homeschool Programs? Let me show you what one picture or image can do to the size of your presentation. It’s also important to know that ZIP Files might not compress a PowerPoint presentation enough for it to be sent by e-mail. Let's start with a look at why the size of your PowerPoint file has the potential to get so large, and then we'll go into how to compress it. Right click in the folder. This is especially important to take into consideration if you’re planning to use a big projector, as it will make bad quality images pretty noticeable. There are two types of compression, one for the images and one for the video or audio. Converting your presentation to a PDF document is one of the easiest ways to compress your PowerPoint presentation in order to share it. This is the small icon in the upper, right-hand corner of the Adjust section. It’s filled with compelling images. All rights reserved. The second solution is also very simple. If you are trying to send one large archive file that contains a lot of files and … You can convert your PowerPoint file to a PDF if you’re planning to … We'll also review the steps to compressing pictures and media to help make our PowerPoint document smaller. You should compress it to a .zip file and then send … Convert PowerPoint file to PDF. The more you compress an image, the more quality it will lose. Here you’ll learn how to easily compress a PowerPoint presentation to share it with whomever you want. The secret to finding out which are the biggest items in a PowerPoint is to know the format of a PowerPoint pptx file. Earn Transferable Credit & Get your Degree. If you’re looking for how to compress a presentation will a lot of images, then this one is a great option for you. This is a new presentation with only one empty slide, and we can see that the file size is 30 KB (this is kilobytes). In order to make the size of our presentation smaller, we will need to compress any images, videos or audio clips in our presentation. Upload your PPT to a slide hosting service. PowerPoint is an amazing audiovisual tool for presentations. This will bring up the Picture Tools in the ribbon. Presentation hosting is pretty much file sharing service … Just click. Then click the Send button on the left to send your message. © copyright 2003-2021 Study.com. 4. So, let's move on to compressing video and audio. You definitely have options. | {{course.flashcardSetCount}} Thankfully, there are other options for sharing your presentations! These steps should work for PowerPoint 2007 and newer on a Mac or PC. The easiest way to ‘shrink’ the size of a presentation is to convert it into a PDF-file. Now, in this slide we have not used any compression on the media, so the size is 7.72 MB (or 7,905 KB). I am sure your question is, 'What size should it be?' 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Please note that it is sometimes not possible to compress an image further especially if it already … (a PDF-file is even more versatile than a PowerPoint-presentation, as it also can be viewed by people that don’t have PowerPoint software installed) To convert your … Click on … In the event you want to insert the full media file, directly into your slide, you might want to consider compressing the file. To get started with image compression, select an image inside of your PowerPoint PPT file. There are a couple of ways to get around this problem. Fortunately, some popular email clients have made changes to their services that allow users to attach and send large files that exceed the standard size limitations. 9. The status will also show you how much space has been saved. Cloud sharing is an excellent way to share files that are otherwise too big to send by e-mail. Use the “Reuse Slides” function when you reuse materials from previous presentations to cut down on the overall file size of your PowerPoint Once you do this, the. Take into consideration that, when sending a compressed PowerPoint presentation in this way, the receiver must also have a compressor software, like the ones mentioned above. To compress your PowerPoint document just follow these steps: However, if you compress a PowerPoint presentation you’ll probably lose some quality. If you don't use video or audio in your presentation, your file size will be much less. flashcard set{{course.flashcardSetCoun > 1 ? So, how can you make your presentation smaller? This is very small. 2. Now you can share them with whomever you like, whether it is team members, coworkers, or your audience. Many email clients place limits on the size of attachments you can send via email. … This will allow them to decompress the document and get access to it. We reviewed the steps to each of these and found that by using compression, we can create smaller PowerPoint files, which will help avoid issues when showing or sharing your presentation. We have used Internet-quality compression on the video. So it does make a huge difference. The file is too big. file too large to email after optimization in Powerpoint 2013 I have a Powerpoint with embedded videos that's about 33k KB before I click "Optimize Media Capability." Click on the type of compression you want to perform. You go to the File menu, click on Info and notice the size of the file is HUGE! There are other methods for sending big attachments that don’t require you to change your level of service. So, you have worked hard on your presentation. But this also has an ad additional advantage. Not only is there the potential for your slideshow to suffer and possibly crash during your presentation (which would be really embarrassing), but there is no way you can email the presentation without it being rejected. You can always convert the presentation to a PDF file, which is smaller, but then you'll lose all the slideshow functionality, animations and transitions. Saving as earlier-version PowerPoint files PowerPoint 97 (PC) and PowerPoint 98 (Mac) and all later PowerPoint versions compress images. Compress pictures in your presentation. How to Deal With Large File Attachments in MS Outlook. You also learned that there are two different compression processes: one for images and one for video or audio. Let's start with compressing the size of our images or pictures. Your slides are amazing, the content is impressive, the images are relevant, and you are ready to present or email it out. On the Picture Format tab, in the Adjust group, select Compress Pictures. Your slides are amazing, the content is impressive, the images are relevant, and you are ready to present or email it out. Before we ran the compression, the size of our presentation was 1.10 MB; after compression, 309 KB. You have 2 main options. Send PPT in a zip file. Once it’s uploaded, you can send the link to whoever you want, and they will instantly gain access to it. Now check the size of the presentation. If you make a Microsoft® PowerPoint presentation that contains a lot of heavy images, the file might end up being quite large in size. Below, I have three examples of slides with media. You can compress your PowerPoint presentation in a ZIP file, and upload the compressed version. All other trademarks and copyrights are the property of their respective owners. Stick it onto a CD or memory. FILEminimizer Office (formerly PPTminimizer) Balesio software offered a tool named PPTminimizer, which managed the compression of PowerPoint files. This will make it easier and quicker for you to upload it, and for your receivers to download it. If you want to email it, you can always zip up the file, send it to your recipient and hope they know how to unzip it. 3. If there are a lot of PPT files or the file size is large, how do I email a PowerPoint presentation efficiently? 1. If the file size is too large to upload to Google Docs or to send by email, try reducing the file size, following the steps below. The best methods for sending large files . If you’re not working with Windows 10, you can download a file archiver and compressor software, like WinZip or WinRAR (for earlier Windows versions). It allows you to add images, graphs, videos, and pretty much everything you might need in order to craft the perfect complement. She has 25 years of experience in Information Systems, Adult Learning and Virtual Training. Save it onto video or DVD. So compression definitely does make a difference. You can email up to 100 MB files for free, and you can pay extra to be able to send 2 GB files. You don’t even need to know how to compress a PowerPoint to use this method. You can also sort the slides based on the size to find the heaviest. So, you have worked hard on your presentation. It would be easier in case of ppts with lots of slides. However, you don’t have to upgrade your email account to send large files. PowerPoint has given you a third option. Click on this tab, and then find the Compress Pictures option. Choose the Picture Tools > Format > Compress Pictures option to start compressing an image in PowerPoint. Create your account, {{courseNav.course.topics.length}} chapters | If you Save As to any format that includes PowerPoint 95 or 4 in the name, your PPT file sizes will get very large if they include images. To add video or audio to a slide, you can either insert the entire video into your slide or create a link on the slide that takes you to where the video is located. Send as Internet Fax to send your presentation as a fax without using a fax machine. It will immediately lower your file size and allow you to share it through all kinds of means, including e-mails. PowerPoint file is too big for an e-mail I made a powerpoint slide show file~49MB (with a sound) and I can't attach it to my e-mail-It's TOO big. You just need to register in a cloud storage service, like Google Drive or Dropbox, and upload your presentation. It's a lot smaller than the … If your presentation is too big, you may run into problems when trying to share the document or even during your presentation while running the slideshow. Finder is a blue icon with a smiling face at the bottom of your screen. Once it’s completed, it will also tell you how much space are you saving by compressing your PowerPoint media. When the compression is done, the status will show as complete. If your PowerPoint file is too big to send as an attachment, you can always compress it into a .zip file before sending it. Because it can avoid the loss of audio and video clips during emailing. | Definition & Resources for Teachers, GACE Program Admission Assessment Test III Writing (212): Practice & Study Guide, NMTA Middle Grades English Language Arts (201): Practice & Study Guide, Common Core Math Grade 6 - Ratios & Proportional Relationships: Standards, Rock Deformation & Mountain Building: Help and Review, Quiz & Worksheet - Understanding the Main Idea and Purpose of a Scene, Quiz & Worksheet - Characteristics & History of Classical Music, Quiz & Worksheet - The Power of Suggestion Experiment, Intangibility in Marketing: Definition & Overview, Arizona English Language Proficiency Standards, Tech and Engineering - Questions & Answers, Health and Medicine - Questions & Answers, Working Scholars® Bringing Tuition-Free College to the Community. Their email servers won’t accept it. Once you’ve attached the file, review the text of your message carefully. Use the new PowerPoint 2007 format, which uses the PPTX file extension. I want to show you how the sizes of the presentations are affected when media compression is used. Karen has a Bachelors in Communications. If it is still big, perform steps 6-7 until it becomes a file of required size. On the ribbon, you'll see a Picture Tools > Format tab. Below, we are going to compare three presentations. This is the same presentation with the same five text-only slides, but we have added an image to each slide. It sounds complicated, but don't panic. All you have to do while sending large files is that you can now make use of various “free file drop websites” such as DropSend, Send Anywhere, TransferBigFiles, YouSendIt, FileSavr, MediaFire, RapidShare, FileFactory … Earlier versions of PowerPoint don't. There are many free compressors available, so it’s just a matter of finding the one that suits you the best. If your presentation has a video in it, chances are it’s a pretty big file! Windows 10 has built-in an option for file compressing. If that doesn't work for you, you can look for a third party file size reducer or converter online. Not only is there the potential for your slideshow to suffer and possibly crash during your presentation (which would be really embarrassing), but there is no way you can email the presentation witho… To save a copy of a PowerPoint file: Click the File tab in the Ribbon. Send the Message. {{courseNav.course.mDynamicIntFields.lessonCount}}, Combine Content from Multiple Presentations in PowerPoint, Tracking Changes in PowerPoint: Setting, Modifying and Discarding Changes, PowerPoint Presentation Security: Encryption and Permissions, How to Proof and Finalize Your PowerPoint Presentation, How to Make Your PowerPoint Presentation Accessible and Compatible, Intro to PowerPoint: Essential Training & Tutorials, Biological and Biomedical This is just in case you do not like the way it turns out, you will have a back-up copy. In the Media Size and Performance section, click Compress Media. You can follow the question or vote as helpful, but you cannot reply to this thread. Under Compression options, do any of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document. How to Compress Your PowerPoint Presentation, Packaging Your PowerPoint Presentation: CDs & USB, How to Add and Format Slide Numbers, Headers and Footers in PowerPoint, How to Set the Timing of Your PowerPoint Transitions and Animations, Contingency Table: Statistics, Probability & Examples, How to Create Multiple Columns in a Single Shape in PowerPoint, How to Add and Customize Headers and Footers in Powerpoint, What Is the Health Promotion Model? The file size has increased to 43.4 KB, which is still pretty small. Double-click on the image you want to compress. If we were to add a video or audio, this would become even larger and likely too big for email, potentially creating issues during your presentation. The Compress Media dialogue box will open and show you the status of the compression. A new window will pop up. To see the size of each presentation, we will look in the Info section, under the File menu. need to register in a cloud storage service, like Google Drive or Dropbox, and upload your presentation So, let's go back and compare the size of our presentation. Enrolling in a course lets you earn progress by passing quizzes and exams. The company appears to have expanded its compression offering to cover the entire Microsoft Office suite. Choose Save As. 2. A pptx file and docx and xlsx and the other Office 2007 types are zip files. Use a Large-File Sending Service To help answer the large attachment problems, a number of file-sending services have sprung up online over the years. ZIP files allow you to compress many documents into one directory. The size was reduced to 7.25 MB (or about 7,400 KB). Thanks This thread is locked. If compressing your PowerPoint presentation it’s just not doing it for you, of you don’t want to sacrifice some of its quality, here are some alternative options for sharing your files: A pretty straightforward way on how to compress a PowerPoint presentation is simply to use a ZIP File. Afterwards it jumps to 172k KB, and I can't email it. For starters, this means that whoever receives it will not be able to access it as a PowerPoint presentation. Consider the difference in file size if you embed an entire … Hover over each icon to get the name of the command. Mac: Click "Finder". Sciences, Culinary Arts and Personal Many email providers, including Gmail, limit attachment sizes to no more than 25 MB. Select a picture in your document. You send it to your client… only to get a “rejected message” notice. {{courseNav.course.mDynamicIntFields.lessonCount}} lessons To refresh the information, save the PowerPoint file. Splitting Apart Archives. Each time you compress an image or media, the size information will need to update or refresh. After you've reviewed this video lesson, you should be able to: To unlock this lesson you must be a Study.com Member. Link to Files Instead of Embedding Them. The Picture Format tab appears. You finally completed the PowerPoint presentation for the upcoming meeting. Explain what causes PowerPoint presentations to become very large files, Identify the issues that can result from a PowerPoint slideshow being too large, Describe the steps to compress images, video or audio. And remember, if you need help and can't find the icon, use the hover command. Send it through a large email service like YouSendIt (www.yousendit.com). If you’re sending a PowerPoint presentation and you don’t want it altered or copied in any way, sending it as a PDF file is a good option. You can reduce the size of your images, videos and audio clips using a compression feature. Cloud storage While it’s easy to attach a file to an MS Outlook message, there's an attachment size limit of 20 MB. Adding digital pictures and scanned images to your PowerPoint presentation can quickly make them too large to send through most email systems. 3. If your file is too large to send via email, you have three other options for sending it. You just need to go to your File Explorer and right-click the PowerPoint presentation to compress. Now you just need to choose how much you want to compress your PowerPoint images accordingly to your needs: A new window will pop up to show you the compressing progress. I have broken it down into three easy steps. Let's take a look at the steps to compressing our media. Sorting can be performed as follows : 1. If you have any pictures in your PowerPoint presentation, then you can optimize the size by compressing pictures. Is there a way to reverse the optimization? You go to the File menu, click on Info and notice the size of the file is HUGE! These services let you upload a file, and then give you a link to your upload. After you compress your images or media, I recommend that you perform a Save As and create a second file where the compression is completed. In this lesson, we'll learn about a common cause of large PowerPoint files, which can be problematic in sharing or presenting PowerPoint slides. 's' : ''}}. Good luck! Click the orange File tab at the top-left corner of the window, then click Info at the left side of the … Step 3. Send as XPS to save your presentation as a.xps file, and then attach the file to an email message. Depending on your email provider, you may or may not be able to send a file this large. (1) Check the presentation’s current file size. By un-checking the 'Apply only to this picture' option, you can reduce the size of all the images in your presentation at one time. What is the maximum size I could use? 1. And this had both its ups and downs. This method works well when you are to send a video-embedded presentation. Or, rather than emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients. 3. So, how do you share your presentation when it’s just too big? It’s not a bad idea to save a copy of a large PowerPoint files periodically using Save As. 2. 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